Purpose and Scope

Nissan North America, Inc. (“Nissan” or “we”) is committed to respecting the privacy rights of our employees, retirees, interns, job applicants and contractors (persons employed by a company with whom Nissan has contracted for services and whose workers perform work on behalf of Nissan), as well as individuals whose information we may receive from such employees and contractors (such as health plan participants or beneficiaries of insurance policies). 

This Employment and Contractor Privacy Notice explains the Personal Information Nissan collects and handles about United States-based employees, retirees, interns, job applicants, and contractors and their dependents and family members whose information we receive from them in each of their respective roles. This Notice only applies to employees, retirees, interns, job applicants, and contractors of Nissan and individuals whose information we receive from them and does not cover workers of other Nissan subsidiaries or Affiliates, including our financial services subsidiary, Nissan Motor Acceptance Company LLC. 

Employees, retirees, interns, job applicants, and contractors who are also customers of Nissan are also covered by the Nissan Privacy Notice (available at Privacy Notice) in their capacity as customers. This privacy statement does not cover privacy practices related to Nissan’s customers, prospective customers, or users of Nissan Platforms. 

Understanding the Privacy Notice

Certain words used in the Privacy Notice may have meanings that differ from everyday usage.  For example, consistent with many privacy laws, we use the term “collect” to mean both intentionally seeking data and passively receiving data that is incidental to other intentionally collected information or services.

There are a few other terms we want to define now as they are commonly designated by privacy laws to help you understand the Notice:

  • Affiliates are entities that own, are owned by, or are under common ownership with Nissan North America, Inc. They include entities like Nissan Motor Acceptance Company, our financial services subsidiary. Nissan dealers and INFINITI retailers are not Affiliates.
  • Service Providers are companies that provide services to Nissan. Nissan’s contract with these Service Providers requires that they not sell Personal Data they obtain through Nissan or retain or use it for their own purposes. In the employment context, an example might be a health insurance company contracted with Nissan to provide employee healthcare benefits. 
  • Third Parties are entities that are not Affiliates. A few relevant examples include: (1) healthcare providers, (2) Nissan dealers or INFINITI retailers, or (3) in some instances, government entities. Sometimes, one company can be both a “Third Party” and a “Service Provider.”
  • Personal Data or Personal Information is data that can identify, relate to, describe, or be capable of being associated with or reasonably linked, directly or indirectly, with a particular identified or identifiable person or household.
  • Geolocation, as used in this Privacy Notice, refers to two types of location information:
    • General Geolocation data, for example, your IP address, which could let us know the general area where you are located.
    • Precise Geolocation, which is collected from things like navigation systems or connected vehicles that transmit where you are within a radius of 1,750 feet or less. We treat Precise Geolocation as Sensitive Personal Data and do not use or share it except as described in this Notice or the Privacy Notice.
  • Platforms are Nissan-affiliated websites, mobile apps, connected vehicles, social media networks, and other Nissan-owned or sponsored programs or mobile devices.
  • Sensitive Personal Data or Sensitive Personal Information is how we reference  Personal Data that consumers might consider more sensitive. In most privacy laws, some common examples of Sensitive Personal Data would be Personal Data that reveals an individual’s:
    • Social security, driver’s license, state identification card, or passport number;
    • Log-in, financial account, debit card, or credit card number in combination with any required security or access code, password, or credentials allowing access to an account;
    • Precise Geolocation;
    • Racial or ethnic origin, religious or philosophical beliefs or union membership;
    • Contents of a consumer’s mail, email, and text messages unless Nissan is the intended recipient of the communication;
    • Genetic data;
    • Biometric information that is used for the purpose of uniquely identifying a consumer;
    • Personal Information collected concerning a consumer’s health; or
    • Personal Information that could reveal a consumer’s sex life or sexual orientation.

Personal Information

For more details on the exact Personal Information we collect, please see Personal Information Nissan Collects, Uses and Discloses. Personal Information we might collect includes data such as the following:

  • Contact information – name, email address, phone number, mailing address
  • Banking information – if you sign up for direct deposit or otherwise provide us with such information (for reasons such as expense reimbursement)
  • Precise Geolocation – may be collected if you use a Nissan connected vehicle as part of your duties
  • Demographic information – zip code, age, date of birth, or gender
  • Social Security number
  • Employment and related information – information you provide in a resume or that we obtain in a background check, or what we record about your Nissan employment history, employee identification number, national or state identification numbers, passport number and dependent information for the administration of certain employee benefits or programs.

Sources of Personal Information

We may collect Personal Information about you in the following ways:

  • Directly from you through our and our Service Providers’ online systems/websites and/or mobile application(s), vehicles, and/or through paper documents.
  • From Third Parties for business purposes. For example, we may obtain updated address information from a data provider company if we need to contact former employees.
  • Optionally and voluntarily, job applicants, contractors or employers of contractors can provide online information, such as LinkedIn information or through other social media channels.

Use of Personal Information

We may use your information, including Personal Information, to:

  • Initiate, maintain and manage our relationship with you
  • Test our products if that is within the scope of your role
  • Protect our legal and business interests, and fulfill our legal obligations
  • Prevent, detect, and investigate security breaches, physical security issues, and potentially illegal or prohibited activities
  • Anticipate budget, allocate resources and make business decisions

We also may use aggregated information that does not identify you, which we may collect in any way permitted by law, including from Third Parties in connection with their commercial and marketing efforts in order to determine efficiency or effectiveness of programs, evaluate Nissan worker engagement, conduct resource and business planning, and analyze and plan budgets.

Disclosure of Personal Information

We do not sell any employee/applicant/contractor/ beneficiary/contact Personal Information to Third Parties or mass marketers for their independent use to the extent such information is obtained from you in your capacity as an employee, applicant, contractor or beneficiary or emergency contact. We never sell the Personal Information of minors under the age of 18.

We may work with Service Providers or employers who also possess your information in connection with their services, such as sharing Personal Information of employees with a Third Party in order to provide you benefits (such as health insurance and related medical care). We also may use Service Providers to help us in our data-related activities. We require these Service Providers to agree to use your Personal Information only at our direction.

Outside of Service Providers, the category of Third Parties with which we may routinely share your Personal Information is government entities as required by law, such as taxing authorities.

Nissan may disclose Personal Information about you in connection with:

a) Requests from local, state or federal law enforcement officials or regulatory agencies, such as the EEOC;

b) Any judicial, administrative or similar proceeding or order, such as a subpoena, court order or warrant;

c) A petition in bankruptcy or proceedings in bankruptcy, or if any court assumes jurisdiction of Nissan and its assets pursuant to proceedings under any bankruptcy or reorganization act, or a receiver is appointed of Nissan’s assets or we make an assignment for the benefit of our creditors;

d) To investigate suspected fraud, harassment, physical threats, or other violations of any law, rule or regulation, our rules or policies, or the rights of third parties, such as customers or Service Providers, or to investigate any suspected conduct which we deem improper; or

e) As otherwise required by law.

Please also note that we reserve the right to transfer your Personal Information and other information to our successors in business and purchasers of assets.

Personal Information Nissan Collects, Uses and Discloses

We may collect and may have collected and/or stored and used the following categories of your Personal Information within the preceding 12 months. Each category, except as noted in Disclosure of Personal Information above, may be disclosed to Service Providers for purposes directly related to your employment in the human resources context, or in order for us to provide you benefits.

  • Identifiers and Government IDs
    We may collect your name, alias, phone number, postal address, unique personal identifier, online identifier, internet protocol (IP) address, email address, Social Security number, driver’s license number, vehicle registration, passport number, visa information or other similar identifiers and emergency contacts for your company-provided benefits and personal safety. If you are an employee, intern or job applicant, we also may collect similar information from you about dependents and beneficiaries.
  • Statutory Personal Information Categories
    Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)) including Identifiers and Government IDs listed above and also bank account number, credit card number, and debit card number if you provide this information to us.
  • Characteristics of Protected Classifications
    As part of fulfilling and managing your working relationship with us, we may collect, directly from you or, in the case of contractors, your employer, information about you and your dependents’ or beneficiaries’ sex, age/date of birth, military status, marital status, race/ethnicity, gender, and disability status. If you apply for a job with us and/or are hired, we also may ask you (or, for contractors, your employer) to provide us information about your citizenship status that likely includes information concerning your national origin. We or your employer also may conduct background checks that reveal criminal history and perform a drug screening or ask employers of contractors to do so and share the results with us.

  • Health Information
    As part of administering company-provided benefits for employees, to assist in providing them on-site health benefits, to meet applicable legal requirements (e.g., compliance with the Americans with Disabilities Act), and as part of our relationship with employees and contractors (e.g., if they call in sick), we may obtain knowledge of their and their dependents’/spouse’s/partner’s diagnoses, treatments, and other health information. In the course of efforts to protect you, Nissan workers, contractors, and visitors, from illnesses, we may collect and use limited health information, such as proof of vaccination status and/or infection status.

    Depending on your role at Nissan, we may require a Department of Transportation certification that includes health information. Some roles may require a physical exam to confirm ability to perform certain duties.

  • Sexual Orientation and Gender Identification
    For employees that participate in a health plan, and including others as plan participants, Nissan may receive information about the gender of your spouse or partner, which can indirectly lead to knowledge of sexual orientation. You also may volunteer information of gender identification as part of the job application process. Additionally, as part of our diversity, equity and inclusion programs and activities, you may volunteer information of sexual orientation and/or gender identification.

  • Finances
    Nissan may in certain circumstances conduct background checks in accordance with law that include financial information or ask employers of contractors to do so and share with Nissan such information, such as information about your credit and loans, bankruptcies and delinquent accounts. Employees and/or their family also may provide certain financial information related to benefits and/or programs. Nissan also requires certain banking information related to wages and other payments to you if you are paid directly for any reason.

  • Internet or Other Electronic Network Activity Information
    In order to protect our assets and consistent with company policy, we may use technology and manual reviews to identify and take action related to your email, document download, and/or internet behavior (including social media). According to our policies and/or in case of an investigation, we also may research your work behavior, internet usage on our network, emails associated with your Nissan email account, or other electronic data related to our investigation. Some customer service representatives may record, through an online interface, their unavailability for calls and reasons for unavailability, which supervisors and managers review. Similarly, some work-related applications, such as instant messaging applications, may display a user’s online or offline status, which colleagues, supervisors and managers may review.

  • Geolocation and Other Connected Vehicle Data
    If you use a Nissan-sponsored mobile application, operate a connected vehicle, or otherwise utilize Nissan Platforms, the application or Platform may track your Precise Geolocation. For more information about Personal Information collected through vehicles, please review our general Privacy Notice.

  • Audio and Visual Information
    If you work in or visit a Nissan facility in which we have security cameras in place, we may capture your image and audio on CCTV cameras. Similarly, in the event you present on a recorded meeting via Zoom or other video conferencing software, we might capture audio and video of you as a speaker pursuant to internal policies. We may also capture audio and video of you when you test drive our vehicles or interact with new products, if that is within the scope of your role.

  • Professional or Employment-Related Information
    When you apply for a job with us, or we consider you for a contractor position, we may collect your resume or similar information about your background and skills from you or your employer or past employer. If you are selected, we may conduct verification checks, or ask your employer to do so, such as reviewing motor vehicle records, employment history, and educational history. If you are hired, or become a contractor, we may use a portion of the information you shared in the application process to set up our working relationship together or, as applicable, your employment file which may give you the ability to apply for other internal positions.

    As you continue to work for us or continue as a contractor, we may collect from you, directly or indirectly through manager or employer’s feedback and internal systems, information about your Nissan job role(s), pay, job progression, job-related credentials, performance, and reporting structure. This may include information on any disciplinary actions or performance improvement plans.

    For employees, we collect, directly from you, information needed to manage your company-provided benefits, including leave of absence, health, and payment information. If you participate in voluntary employment programs, like the employee lease program, we may collect information from and about you and/or others associated with the program needed to confirm eligibility, confirm insurance, deduct agreed-upon costs, manage tax and legal liability, and manage your participation in the program.

    If you work at a Nissan facility or remotely in a role that requires that you handle Personal Information, Nissan may audit or review your adherence to policies that address the privacy and security of data you handle. During these reviews, Nissan may obtain visual confirmation of your work environment and equipment’s compliance.

  • Education Information
    When you apply for a job with us or we consider you for a contractor position, we may collect your resume or similar documents from you or your employer or past employer that include education information. As you continue to work for us, we may capture from you, directly or indirectly through shared business documents or from the employer of contractors, information about your professional credentials, which may include your degree(s), work experience and other educational efforts.

    As you sign up for and complete voluntary or required training courses, we may have records regarding any courses where you have registered, the completion status of each course, and, in some cases, whether you have successfully passed any related testing.

  • Sensitive Personal Information
    As described above, as an employee, intern, contractor or beneficiary, we may collect information that is considered sensitive including driver’s license number, national or state identification number, citizenship status, immigration status, race, national origin, religious or philosophical beliefs, sexual orientation, Precise Geolocation, health diagnosis data, and genetic information. Except as otherwise explained in Disclosures of Personal Information above, we do not disclose such information except as required by law or with your consent.

Note that Nissan does not sell employee, job applicant or contractor-related Personal Information, nor do we disclose it for targeted advertising.

Differences between Personal Information processing of employees and applicants vs. contractors

In some instances, Nissan handles the data of Employees and job applicants, on one hand, and contractors on the other. The following chart is not all-inclusive and only shows where there is a difference.

  Employees and Applicants Contract Workers
Types of Information Collected Vehicle registration, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, other financial information, medical information, health insurance information, sexual orientation and (if offered voluntarily) gender identification
Business contact and demographic information, contract employer feedback
Sources of Personal Information Data provider companies Contractor employer
With whom we share Provision to Third Parties to provide employee benefits (e.g., health insurance and medical care)
With contractor’s employer

Information regarding job applicants is retained during the application process and for a reasonable period thereafter.

Data retained in the United States and Mexico

Data retained solely in the United States

Security and Retention

We are committed to keeping your Personal Information secure.  We have technical, administrative, and physical procedures and information security policies in place that are designed to safeguard your Personal Information from loss, misuse, or alteration.  Despite the precautionary measures we take to protect your Personal Information, it is important that you understand no measures are guarantees, and Nissan cannot ensure or warrant the security of any information.

We retain your Personal Information for as long as you are an active employee or contractor and for a reasonable time thereafter in accordance with local, state and federal laws and Nissan’s record retention policy. If you are a job applicant, we retain your Personal Information during the application process and for a reasonable period thereafter.  We also may retain your Personal Information for a longer period as needed to comply with our legal obligations, to resolve disputes, and to enforce our agreements.  We determine the data retention period for each category of Personal Information based on Nissan’s uses, applicable laws, and internal policies.

Even if we delete some or all of your Personal Information, we may continue to retain and use aggregate anonymous data previously collected and/or anonymize and aggregate your Personal Information.

Contact us at the email address below for more detail related to your data and Nissan’s data retention policy.

California Residents’ Privacy Rights

If you are a California resident and want information regarding your rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA), please click here.

Statement Review and Modifications

We review this Privacy Notice at reasonable intervals to help ensure it continues to accurately and transparently reflect our practices. We reserve the right, at our discretion, to interpret, enforce, modify, add, or remove portions from this Privacy Statement at any time. However, if at any time in the future we plan to use Personal Information in a way that materially differs from this Statement, we will post such changes here.

Comments and Questions

If you have any questions, comments or concerns about our Privacy Statement, you may contact us at privacy@nissan-usa.com.

United States of America

We maintain your Personal Information primarily in the United States and, for employees, Mexico. Some Personal Information may be shared with companies within the Nissan organization in other countries. From time to time, Nissan may use vendors that access or store some limited Personal Information outside of the United States and Mexico.