Employee/Job Applicant Privacy Statement
September 7, 2022
Purpose and scope
Nissan North America, Inc. (“Nissan,” “we,” “us,” or “our”), is committed to respecting the privacy rights of our employees and job applicants. This privacy statement is intended to provide information to United States-based employees and job applicants about the Personal Information Nissan collects and handles. This privacy statement only applies to employees and job applicants of Nissan and does not cover contract workers or employees, job applicants, or other workers of other Nissan subsidiaries or affiliates, including our financial services subsidiary, Nissan Motor Acceptance Corporation; nor does it cover privacy practices related to Nissan’s customers, prospects, or web site visitors.
This document describes what Personal Information we collect and how we use it. “Personal Information” means any information that identifies, relates to, describes, or is reasonably capable of being associated with, a particular individual. For example, Personal Information includes but is not limited to name, signature, social security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, vehicle registration, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information.
Personal information Nissan collects
We may collect and may have collected and/or stored and used the following categories of your Personal Information within the preceding 12 months:
- Identifiers and Government IDs
We may collect your name, alias, phone number, postal address, unique personal identifier, online identifier, internet protocol address, email address, social security number, driver’s license number, vehicle registration, passport number, or other similar identifiers. We may also collect similar information from you about dependents, beneficiaries and emergency contacts for your company-provided benefits and personal safety.
- Characteristics of Protected Classifications
As part of fulfilling and managing your employment relationship with us, we may collect, directly from you, information about you and your dependents’/beneficiaries’ sex, age/date of birth, military and marital status, race/ethnicity, gender, and disability status. If you apply for a job with us and/or are hired, we may ask you to provide us information about your citizenship status. We may also conduct background checks that reveal criminal history and perform a drug screening.
- Health Information
As part of administering your company-provided benefits, and to assist in providing you on-site health benefits, we may obtain knowledge of your and your dependents’/spouse’s diagnoses, treatments, and other health information. In the course of efforts to protect you, Nissan workers, contract workers, and visitors, from COVID-19, we may collect and use limited health information, such as proof of COVID-19 vaccination and COVID-19 infection status.
Depending on your role in Nissan, we may require a Department of Transportation certification that includes health information. Some roles may require a physical exam to confirm ability to perform certain duties.
- Sexual Orientation and Gender Identification
When participating in a health plan and including others as plan participants, Nissan may receive information about the sex of your spouse, which can indirectly lead to knowledge of sexual orientation. You may also voluntarily offer information of gender identification as part of the job application process. Additionally, as part of our diversity and inclusion programs and activities, you may voluntarily offer information of sexual orientation and/or gender identification.
Nissan may conduct background checks that include financial information, such as information about your credit and loans, bankruptcies and delinquent accounts. You and/or your family may also provide certain financial information related to benefits and/or programs. Nissan also requires certain banking information related to wages and other payments to you.
- Internet or Other Electronic Network Activity Information
In order to protect our assets and consistent with company policy, we may use technology and manual reviews to identify and take action on employee online behavior related to email, document download, and/or internet/social media behavior. According to our policies and/or in case of an investigation, we may also research your work behavior, internet usage on our network, emails associated with your Nissan email account, or other electronic data related to our investigation. Some customer service representatives may record, through an online interface, their unavailability for calls and reasons for unavailability, which supervisors and managers review. Similarly, some work-related applications, such as instant messaging applications, may display a user’s online or offline status, which colleagues, supervisors and managers may review.
- Geolocation Data
With your consent, if you use a Nissan-sponsored mobile application, the application may track your location. In limited cases, if you drive or demo a test vehicle with geolocation capabilities, your location may be tracked while you use that vehicle.
- Audio and Visual Information
If you work in or visit a Nissan facility in which we have security cameras in place, we may capture your image and audio on CCTV cameras.
- Professional or Employment-Related Information
When you apply for a job with us, we collect your resume or similar information about your background and skills from you. If you are selected, we may conduct verification checks, such as reviewing motor vehicle records, employment history, and educational history. If you are hired, we use a portion of the information you shared in the application process to set up your employment file and give you the ability to apply for other internal positions.
As you continue to work for us, we collect from you, directly or indirectly through manager feedback and internal systems, information about your Nissan job role(s), pay, job progression, job-related credentials, performance, and reporting structure. This may include information on any disciplinary actions or performance improvement plans.
We collect, directly from you, information needed to manage your company-provided benefits, including leave of absence, health, and payment information. If you participate in voluntary programs, like the employee lease program, we may collect information from and about you and/or others associated with the program needed to confirm eligibility, confirm insurance, and manage your participation in the program.
If you work at a Nissan facility or remotely in a role that requires you handle Personal Information, Nissan may audit or review your adherence to policies that address the privacy and security of data you handle. During these reviews, Nissan may obtain visual confirmation of your work environment and equipment’s compliance.
- Education Information
When you apply for a job with us, we collect your resume or similar documents from you that include education information. As you continue to work for us, we may capture from you, directly or indirectly through shared business documents, information about your professional credentials, which may include your degree(s) and other educational efforts.
As you sign up for and complete voluntary or required training courses, we may have records regarding for which courses you have registered, the completion status of each course, and in some cases, whether you have successfully passed any related quizzes.
Sources of personal information
We may have collected the above categories and types of Personal Information about you in the following ways:
- Directly from you through our and our vendors’ online systems/websites and/or mobile application(s), and/or through paper documents.
- Indirectly, through data brokers from which we may obtain updated information.
- Optionally, job applicants can voluntarily provide online information, such as LinkedIn information.
Use of personal information
We may use your information, including Personal Information, to:
- Maintain and manage our employment relationship with you.
- Protect our legal and business interests, and fulfill our legal obligations.
- Prevent, detect, and investigate security breaches, physical security issues, and potentially illegal or prohibited activities.
- Anticipate budget, allocate resources and make business decisions.
We may also use statistical information that does not identify you, which we may collect in any way permitted by law, including from third parties in connection with their commercial and marketing efforts – in order to determine efficiency or effectiveness of programs, evaluate Nissan worker engagement, conduct resource and business planning, and analyze and plan budgets.
Whether we sell and how we share personal information
We do not and have not sold any employee/worker Personal Information in the preceding twelve months. We do not sell the Personal Information of minors under the age of 18.
We do not sell your Personal Information to third parties or mass marketers for their independent use. We may work with providers who also possess your information in connection with their services, such as sharing your Personal Information with a third party who also has your Personal Information in order to provide you benefits (such as health insurance and related medical care). We also use service providers to help us in our data-related activities. We require these third party service providers to agree to use your Personal Information only at our direction.
Outside of service providers, the category of third parties with which we may routinely share your Personal Information is government entities as required by law, such as taxing authorities.
Please note that Nissan may disclose Personal Information about you in connection with (a) requests from local, state or federal law enforcement officials; (b) any judicial, administrative or similar proceeding or order, such as a subpoena; (c) a petition in bankruptcy or proceedings in bankruptcy, or if any court assumes jurisdiction of Nissan and its assets pursuant to proceedings under any bankruptcy or reorganization act, or a receiver is appointed of Nissan’s assets or we make an assignment for the benefit of our creditors; (d) if required by law; or (e) to investigate suspected fraud, harassment, physical threats, or other violations of any law, rule or regulation, our rules or policies, or the rights of third parties or to investigate any suspected conduct which we deem improper.
Please also note that we do reserve the right to transfer your Personal Information and other information to our successors in business and purchasers of assets.
Security and retention
We are committed to keeping your Personal Information secure. We have appropriate technical, administrative, and physical procedures and information security policies in place, designed to safeguard your Personal Information from loss, misuse, or alteration. Despite the measures we take to protect your Personal Information, due to the inherent open nature of the internet and inherent risks related to Personal Information, Nissan cannot ensure or warrant the security of any information.
We retain your Personal Information for as long as you are an active employee or worker and for a reasonable time thereafter in accordance with local, state and federal laws and Nissan’s record retention policy. If you are a job applicant, we retain your Personal Information during the application process and for a reasonable period thereafter to help you apply for additional job opportunities. We also may retain your Personal Information for a longer period as needed to comply with our legal obligations, to resolve disputes, and to enforce our agreements. In all cases, we determine the data retention period for each category of Personal Information based on applicable laws and internal policies.
Even if we delete some or all of your Personal Information, we may continue to retain and use aggregate, anonymous data previously collected and/or anonymize and aggregate your Personal Information.
Contact us at the email address below for more detail related to your data and Nissan’s data retention policy.
Statement review and modifications
We review this Privacy Statement at reasonable intervals to help ensure we remain compliant with the terms set forth herein. We reserve the right, at our discretion, to interpret, enforce, modify, add, or remove portions from this Privacy Statement at any time. However, if at any time in the future we plan to use Personal Information in a way that materially differs from this Statement, we will post such changes here.
Comments and questions
If you have any questions, comments or concerns about our Privacy Statement, you may contact us at firstname.lastname@example.org.
United States of America
We maintain your Personal Information primarily in the United States. Some personal information may be shared with companies within the Nissan organization in other countries. From time to time, Nissan may use vendors that access or store some limited personal information outside of the United States.
EFFECTIVE DATE: This Privacy Statement is effective and was last updated on September 7, 2022.