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US EMPLOYMENT AND CONTRACTOR PRIVACY NOTICE
August 21, 2023
This document describes what Personal Information we collect and how we use it. “Personal Information” means any information that identifies, relates to, describes, or is reasonably capable of being associated with, a particular individual. For example, Personal Information includes but is not limited to name, signature, social security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number. For employees and applicants, it also includes vehicle registration, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information.
Personal Information Nissan collects
We may collect and may have collected and/or stored and used the following categories of your Personal Information within the preceding 12 months:
- Identifiers and Government IDs
We may collect your name, alias, phone number, postal address, unique personal identifier, online identifier, internet protocol address, email address, social security number, driver’s license number, vehicle registration, passport number, or other similar identifiers and emergency contacts for your company-provided benefits and personal safety. If you are an employee or job applicant, we also may collect similar information from you about dependents and beneficiaries.
- Characteristics of Protected Classifications
As part of fulfilling and managing your working relationship with us, we may collect, directly from you or, in the case of contract workers, your employer, information about you and your dependents’ or beneficiaries’ sex, age/date of birth, military status, marital status, race/ethnicity, gender, and disability status. If you apply for a job with us and/or are hired, we also may ask you (or, for contract workers, your employer) to provide us information about your citizenship status that likely includes information concerning your national origin. We or your employer also may conduct background checks that reveal criminal history and perform a drug screening or ask employers of contract workers to do so and share the results with us.
- Health Information
As part of administering company-provided benefits for employees, and to assist in providing them on-site health benefits, we may obtain knowledge of their and their dependents’/spouse’s diagnoses, treatments, and other health information. In the course of efforts to protect you, Nissan workers, contract workers, and visitors, from illnesses, we may collect and use limited health information, such as proof of vaccination status and/or infection status.
Depending on your role at Nissan, we may require a Department of Transportation certification that includes health information. Some roles may require a physical exam to confirm ability to perform certain duties.
- Sexual Orientation and Gender Identification
For employees that participate in a health plan, and including others as plan participants, Nissan may receive information about the sex of your spouse, which can indirectly lead to knowledge of sexual orientation. You also voluntarily may offer information of gender identification as part of the job application process. Additionally, as part of our diversity and inclusion programs and activities, you voluntarily may offer information of sexual orientation and/or gender identification.
Nissan may conduct background checks that include financial information or ask employers of contract workers to do so and share with Nissan such information, such as information about your credit and loans, bankruptcies and delinquent accounts. Employees and/or their family may also provide certain financial information related to benefits and/or programs. Nissan also requires certain banking information related to wages and other payments to you if you are paid directly for any reason.
- Internet or Other Electronic Network Activity Information
In order to protect our assets and consistent with company policy, we may use technology and manual reviews to identify and take action on online behavior related to your email, document download, and/or internet behavior (including social media). According to our policies and/or in case of an investigation, we may also research your work behavior, internet usage on our network, emails associated with your Nissan email account, or other electronic data related to our investigation. Some customer service representatives may record, through an online interface, their unavailability for calls and reasons for unavailability, which supervisors and managers review. Similarly, some work-related applications, such as instant messaging applications, may display a user’s online or offline status, which colleagues, supervisors and managers may review.
- Geolocation Data
If, as part of your duties as an employee or contract worker, you use a Nissan-sponsored mobile application, operate a connected vehicle, or otherwise utilize Nissan Platforms, the application or Platform may track your location.
- Audio and Visual Information
If you work in or visit a Nissan facility in which we have security cameras in place, we may capture your image and audio on CCTV cameras. Similarly, in the event you present on a recorded meeting via Zoom or other video conferencing software, we might capture audio and video of you as a speaker pursuant to internal policies. We may also capture audio and video of you when you test drive our vehicles or interact with new products, if that is within the scope of your role.
- Professional or Employment-Related Information
When you apply for a job with us, or we consider you for a contract worker position, we may collect your resume or similar information about your background and skills from you or your employer. If you are selected, we may conduct verification checks, or ask your employer to do so, such as reviewing motor vehicle records, employment history, and educational history. If you are hired, or become a contract worker, we may use a portion of the information you shared in the application process to set up our working relationship together or, as applicable, your employment file and give you the ability to apply for other internal positions.
As you continue to work for us or continue as a contract worker, we may collect from you, directly or indirectly through manager or employer’s feedback and internal systems, information about your Nissan job role(s), pay, job progression, job-related credentials, performance, and reporting structure. This may include information on any disciplinary actions or performance improvement plans.
For employees, we collect, directly from you, information needed to manage your company-provided benefits, including leave of absence, health, and payment information. If you participate in voluntary employment programs, like the employee lease program, we may collect information from and about you and/or others associated with the program needed to confirm eligibility, confirm insurance, and manage your participation in the program.
If you work at a Nissan facility or remotely in a role that requires that you handle Personal Information, Nissan may audit or review your adherence to policies that address the privacy and security of data you handle. During these reviews, Nissan may obtain visual confirmation of your work environment and equipment’s compliance.
- Education Information
When you apply for a job with us or we consider you for a contract worker position, we may collect your resume or similar documents from you or your employer that include education information. As you continue to work for us, we may capture from you, directly or indirectly through shared business documents or from the employer of contract workers, information about your professional credentials, which may include your degree(s) and other educational efforts.
As you sign up for and complete voluntary or required training courses, we may have records regarding any courses where you have registered, the completion status of each course, and, in some cases, whether you have successfully passed any related testing.
Sources of Personal Information
We may have collected the above categories and types of Personal Information about you in the following ways:
- Directly from you through our and our vendors’ online systems/websites and/or mobile application(s), vehicles, and/or through paper documents.
- Indirectly, e.g., from data brokers from which we may obtain updated information (for employees).
- Optionally and voluntarily, job applicants or employers of contract workers, or contract workers can provide online information, such as LinkedIn information.
Use of Personal Information
We may use your information, including Personal Information, to:
- Maintain and manage our relationship with you.
- Test our products if that is within the scope of your role.
- Protect our legal and business interests, and fulfill our legal obligations.
- Prevent, detect, and investigate security breaches, physical security issues, and potentially illegal or prohibited activities.
- Anticipate budget, allocate resources and make business decisions.
We may also use statistical information that does not identify you, which we may collect in any way permitted by law, including from third parties in connection with their commercial and marketing efforts – in order to determine efficiency or effectiveness of programs, evaluate Nissan worker engagement, conduct resource and business planning, and analyze and plan budgets.
Differences between Personal Information processing of employees and applicants vs. contract workers
The following chart shows the differences between how Nissan handles data of employees and job applicants, on one hand, and contract workers on the other. The following chart is not all-inclusive and only shows where there is a difference.
|Employees and Applicants||Contract Workers|
|Types of Information Collected||Vehicle registration, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, other financial information, medical information, health insurance information, sexual orientation and gender identification (if offered voluntarily)||Business contact information, contract employer feedback|
|Sources of Personal Information||Data brokers||Contract worker employer|
|With whom we share||Provision to third parties to provide employee benefits (e.g., health insurance and medical care)||With contract worker’s employer|
Information regarding job applicants is retained during the application process and for a reasonable period thereafter.
Data retained in the United States and Mexico
|Data retained solely in the United States|